Today, mobility is a necessity for any business that wants to increase productivity and remain competitive. Is your service agreement coming to an end? Would you like to redefine your mobile plan’s features? Before choosing your Mobile service, take the time to evaluate the needs of your business. Here are three steps to follow that will help you make the best choice.
1. Determine the plan that best meets your needs
When you choose a Mobile service plan, you should take into consideration your needs with regard to the coverage provided, features and mobile data.
Depending on the geographic scale of your business, as well as your usage habits, you should choose between coverage in Canada and coverage in Canada and the United States. The former includes all calls and data made within Canada. This can include calls and data usage made from Canada to the United States, but does not include roaming outside Canada. The latter includes calls made while in either country. For any international travel, an ideal solution is to use the Daily Traveller Pass, depending upon the country to be visited. This way, you are able to avoid any unwanted surprises on your monthly invoice.
Optional telephone services
Make sure that the optional services you need are part of the plan you choose, especially Conference Calling, Call Waiting and Voicemail. Note that many plans include all of these optional services.
With plans that offer anywhere from 500MB to more than 10GB of data, you have your choice of capacity! To evaluate the quantity of mobile data needed, take a look at your invoices from the previous months, where the data consumption of each user should be indicated. If your business is obtaining mobile devices for the first time, be aware that an average user needs at least 3GB of data per month in order to access email or use the Internet while working outside the office, among other things. Want to limit overage charges? Carefully manage data consumption by choosing a plan that allows for data sharing between the members of your team, and get Data Add-ons instantly, to meet your needs in a timely way.
2. Choose the ideal mobile device for your business
When choosing a mobile device to meet your business needs, you should take into account both the model and the operating system. Then, you should determine if you would like to buy mobile devices with an agreement, or if you prefer your employees use their own mobile device.
The mobile device
The current market has three major families of devices recommended for business purposes, which are classified according to their operating systems: iOS, Android and BlackBerry.
In 2015, in Quebec, 42% of adult smartphone-users had an iPhone. The iOS Apple operating system is appreciated for its regular updates. This type of device is very secure and offers a large number of business apps, among them, iWork, Adobe Reader, Evernote and Dropbox. However, because these models are of very high quality and less widely produced, they tend to come with a higher price tag.
As for Android, which is used by 46% of adults who own a smartphone, it was the most widely used operating system in Quebec in 2015. Among the makers of Android devices, Samsung, LG, Motorola and Sony are the most popular. Businesses generally appreciate the choice of Android models, as well as the range of prices offered. PlayStore also offers a very interesting line-up of business apps. Since Android 6 (Marshmallow), encryption options are activated automatically, which makes the device very secure. However, software support rarely extends beyond a year.
Agreement or Bring Your Own Device?
You have two options. The first is to purchase mobile devices from a provider, with partial or full financing as part of an agreement. This option allows you to choose the devices used by your employees and to configure them according to your own settings. But on the other hand, it necessitates a substantial initial investment and involves the management of mobile devices as well as technical resources. The second option is to let your employees bring their own devices to work (PAP; Bring Your Own device, BYOD). The latter doesn’t involve an agreement and costs are reduced. Read the article Apportez son appareil en entreprise to learn more about the advantages.
3. Optimize all your activities, thanks to our solutions and tools
There are various solutions and tools to help you optimize the usage of your mobile devices and augment the productivity of your business.
For example, cloud computing solutions like Office 365 allow your employees to have access at all times to their Word, Excel and PowerPoint documents, as well as having access to their inbox through a mobile device. With a storage capacity of 1TB per user, your employees will have enough space to store as many documents as necessary. Furthermore, they can collaborate and share files remotely.
Various mobile device management tools can prove useful for ensuring the security of your data. For example, you can remotely delete confidential data in the device of an employee who leaves the business. The geolocation function allows you to switch off your employees’ mobile phones when they leave work at the end of the day.
Now that you have a better idea of the various aspects that influence your choice of a plan, mobile devices and solutions that meet your business needs, you should be able to more clearly envision the mobility of your business. But there is one last consideration to take into account, and it’s perhaps the most important of all: the telecommunications service provider that will accompany you throughout the process. Make sure you choose a provider who offers you personalized support in the delivery of products and services, as well as in the transfer of your services.